What’s the most important part of your office move? It’s probably not what you think . . .
The most important part is making sure that these people, your staff, professionals, admins, programmers, call center, whoever makes up your office staff need to be as productive as possible right up to and immediately after the move, relocation or reorganization.
We’ve yet to have a client tell us “it’s ok if our people are not productive for several days, we make so much money that the lost revenue won’t hurt us.”
And I don’t envision a time where the company owner(s) / manager(s) will tell us this.
One of the most stressful times in a companies existence is before and during a move or relocation or office reorganization.
People don’t like change, no sir, it is very high on the stress chart. Throw is a handful of upheaval like moving and a pinch of needing to keep projects, sales and operations on line and you have a recipe for stress, strife and un-pleasantry.
And, it doesn’t matter if you’re moving from floor to floor, down the street, across town or across the country – NO ONE LIKES IT.
And, if you’re the person in charge . . . well, we feel for the emotions and pain you’re going to go through as you pull the operation together.
You don’t have to go it alone. We can help.
First, forget making the call to a mover for estimates and prices. This is typically the first thing people do because movers take care of moving right? Yes and No.
Let me explain. The moving company is one of several groups / companies / vendors that are key to your move’s success. Until you have a plan assembled, vendor types identified and a schedule built you don’t need to talk with anyone. You will, quite frankly be wasting yours and everyone’s time and creating more stress for yourself.
We’ve been through this many times in the past in lots of different situations. We’ve identified the traps and snares so you can avoid most of them – doesn’t that sound good?
Let’s briefly walk through how the project is built.
The first step is gathering all currently available information. This will include:
The plan has several parts we will work on next. Not all of these are part of every project so we will adapt as needed.
The broad brush items are:
We’re really cooking now. The plan is put together, we’re managing the schedule. Some vendors may already be on board and working. All of this is happening and you’re still able to perform the work that you have everyday without feeling completely overwhelmed.
No, we’re not going to lie to you, this is still going to be stressful even with our help, but it’s going to be manageable and you should not be losing any sleep over the project.
At this point we need to get into the nitty gritty of things. The actual activities will depend on what kind of move is going on and whether or not we’re physically involved in it.
There are shortcuts that can be taken to some of these activities if you decide that you don’t have the time, energy or staff. But, when IDI is involved we don’t cut corners because we know it will cause more problems and time spent later which is when you have the least amount of excess time.
So here is list of things we’re engaged in:
As you can see there are lots of items that need to be dealt with during this process and all of this is on top of whatever your also responsible for on a daily basis. So if you are feeling a little overwhelmed, we get it and that’s what we’re here for.
Side note: All of these activities are outside of the “movers” scope of work. So you may be getting a clearer picture of why you don’t call a mover first. There is so much more that needs to be dealt with than just who is going to relocate the item(s).
So, now we are at the point where stuff is moving. This is exciting and if we’ve done our job right (which is usually the case) this is actually a fairly boring period of time. There’s a lot of standing around and watching the plan play out. Sure there might be a few items that need to be dealt with like:
Some times stuff happens but with our planning and guidance, these are actually minor issues and you have the time and knowledge to deal with them.
So what happens during the execution. The entire plan has come together and stuff like this list is occuring:
Yeh, lots of stuff is going on right now but its all good. The days will be long but the emotional toll should be minimal because you had a plan and executed on that plan so you were prepared.
So the staff shows up and starts unpacking – provided they are following directions provided they even know what to do with boxes or moving crates.
In many cases we set up a specific email address for them to send issues to rather than calling you or someone on your staff. See, we think about these things before hand to make sure most everything can be dealt with.
Ready to move your office? We are here to help. Drop us a note through our contact form below and we’ll be in touch quickly to see where we can help out.